Office Manager

Date Posted: 11/04/2021

Our office is seeking an extremely organized detail oriented person to keep our team productive and running efficiently.  This role will serve as the gatekeeper and first line of interaction on inbound phone calls.  Screening calls and qualifying inbound sales leads requires the ideal candidate to have excellent people skills.  

Other responsibilities include:

  • Setting up inbound sales leads in Pipedrive CRM
  • Generating letters of engagement for new client matters
  • Following up on leads that have pending engagement letters not signed and executed
  • Preparing bank deposits
  • Preparing draft invoices in QuickBooks
  • Following up on clients with past due balances
  • Setting up new projects in our various repositories
  • Assisting with proofing and reviewing affidavits
  • Assisting with reviewing electronic medical records on related projects
  • Creating new matter summary descriptions in our client database
  • Receiving inbound digital evidence and documenting the chain of custody details on appropriate forms
  • Assisting with first line screening prospective candidates
  • Writing blog posts on topics such as data breaches, data privacy, computer forensics, data theft, ransomware, and legal cases in the news that relate to our practice areas
  • Performing online research
  • Generate mail merge mailings
  • Setting up Zoom client meetings
  • Assisting with other projects as required


  • Excellent writing/proofing skills
  • Reliable attendance and on time regularly
  • In-office position
  • Requires criminal and credit background check


  • Degree in Computer Science, Business, English, Nursing or Journalism
  • Paralegal certified
  • Spanish as a fluent language
  • Video Editing Skills
  • Search Engine Optimization / Online Marketing Experience or Certificate
About Enigma Forensics

Noted cyber security and computer forensics expert seeking full time staff to work in Chicago now. Here is a great chance to get in on the ground floor of a startup led by a leader in the computer forensics and cyber security industry, Lee Neubecker. More on our CEO at Our office is located at 53 W. Jackson Blvd., Suite 735, Chicago, Illinois 60604, United States.

Please email your resume and cover letter detailing why you think you would make a great addition to our team: careers AT