We have reached a new era of remote business at levels few companies ever planned for. We all know, COVID-19 has driven businesses and their employees to operate from makeshift home offices. As a result, many issues when working from home have been exposed. In some of our past blogs, Enigma Forensics has provided insight to trade secret theft and given direction on how to protect company trade secrets from cyber attacks. In this blog we will address the current issues that have risen since we are all working from home.
First and foremost, the mass exodus from the business office to the home office was done at the flip of a switch. Working from home took many companies by surprise, sending employees home expecting this to be a short period of time. Most companies didn’t have time to prepare a proper security plan. In an effort to offer more accessibility to their employees some companies loosened their security standards to allow faster and more convenient access for employees. Some encouraged employees to use their own personal devices. These procedures have increased the risks that companies will be cyber attacked and offer opportunities for trade secret theft and loss of business confidential information. To lessen these possibilities companies must develop policies that address the risks.
Enigma Forensics suggests creating a work from home policy to inform employees of their obligations. Companies need to communicate how important it is to stay secure and that the future of the company depends on it. Employers must insist each employee maintain a two-factor authentication process to secure sensitive information. Each employer must restrict unauthorized access to company data. In other words, keep the kids off the company’s computer. It’s also imperative to prohibit the use of unauthorized third party cloud storage sites, and to make sure to apply security software to protect company data. Most importantly, no sharing of company devices.
Some more simple procedures companies can implement to protect their end points include:
- Ensure endpoints have patch software and security updates applied monthly
- Audit and enable Windows Defender or other Antivirus Solutions to protect end points
- Ensure computers accessing company data are set to auto lock after five minutes of intactivity
- Provide employees with dedicated work only equipment
- Audit and ensure satellite workers have a firewall protecting their endpoints from potential attackers
Kids at home with not much to do may be interested in installing the latest video game on your computer which could introduce security vulnerabilities at home.
Enigma Forensics also suggests developing an inventory of what employee has access to which files. Know who is printing confidential information, and identify if family members have access to the same devices. Once all this is mapped out, a risk assessment needs to be conducted. Identify which employees have access to sensitive information should be prioritized and secured appropriately.
Eventually we will all be back working in the office but COVID-19 has exposed the need to increase security and to learn more about how your employees are utilizing company owned devices.