Open for Business! Chicago is entering Phase 3 of the re-opening of Chicago plan. Some employees are continuing to work from home and others are no longer employed. How should a company get their devices returned or information removed from an employees device? Hire Enigma Forensics to be the go-between.
How to Retrieve Company Information from Employees no longer with the company?
What does Phase 3 mean for Chicago? Mayor Lori E. Lightfoot just announced Chicago is going to open up on Wednesday, June 3. Hip Hip Horay! Will Chicago be the bustling town ever again? Let’s hope so.
Even though many employees will be going back to the office, some employees will continue to work from home. What about the employees who are no longer continuing on with the company and have company information and uncompleted work on their personal electronic devices? How does a company retrieve that information?
These are all valid questions and you can bet that most companies were not prepared to address. How should a company go about getting their devices or information removed from an employees personal device?
Your first step should be to call and arrange a pick up of the electronic devices held by the former employee. If you are having difficulty retrieving your company property Enigma Forensics has the answer. In some instances calling on a third party to be the go-between can smooth out any ill feelings. Enigma Forensics can help retrieve property and perform a diagnostic review of the electronic devices. We can identify if any information has been copied or sent via email to an unauthorized third party.
In the future, companies should develop a confidential agreement outlining key information. It’s necessary to virtually adapt if necessary the off-boarding procedure, disabling e-mail, account access, and confirm inventory. Enigma Forensics emphasizes even though the employee is remote be consistent and conduct an exit interview and always utilize e-signature. Be Safe Chicago and Let’s Open UP!
Issues when working from home are bubbling up. Are you working from the dining room table on important company information? We discuss the importance of forming a work from home policy.
We have reached a new era of remote business at levels few companies ever planned for. We all know, COVID-19 has driven businesses and their employees to operate from makeshift home offices. As a result, many issues when working from home have been exposed. In some of our past blogs, Enigma Forensics has provided insight to trade secret theft and given direction on how to protect company trade secrets from cyber attacks. In this blog we will address the current issues that have risen since we are all working from home.
First and foremost, the mass exodus from the business office to the home office was done at the flip of a switch. Working from home took many companies by surprise, sending employees home expecting this to be a short period of time. Most companies didn’t have time to prepare a proper security plan. In an effort to offer more accessibility to their employees some companies loosened their security standards to allow faster and more convenient access for employees. Some encouraged employees to use their own personal devices. These procedures have increased the risks that companies will be cyber attacked and offer opportunities for trade secret theft and loss of business confidential information. To lessen these possibilities companies must develop policies that address the risks.
Enigma Forensics suggests creating a work from home policy to inform employees of their obligations. Companies need to communicate how important it is to stay secure and that the future of the company depends on it. Employers must insist each employee maintain a two-factor authentication process to secure sensitive information. Each employer must restrict unauthorized access to company data. In other words, keep the kids off the company’s computer. It’s also imperative to prohibit the use of unauthorized third party cloud storage sites, and to make sure to apply security software to protect company data. Most importantly, no sharing of company devices.
Some more simple procedures companies can implement to protect their end points include:
Ensure endpoints have patch software and security updates applied monthly
Audit and enable Windows Defender or other Antivirus Solutions to protect end points
Ensure computers accessing company data are set to auto lock after five minutes of intactivity
Provide employees with dedicated work only equipment
Audit and ensure satellite workers have a firewall protecting their endpoints from potential attackers
Kids at home with not much to do may be interested in installing the latest video game on your computer which could introduce security vulnerabilities at home.
Enigma Forensics also suggests developing an inventory of what employee has access to which files. Know who is printing confidential information, and identify if family members have access to the same devices. Once all this is mapped out, a risk assessment needs to be conducted. Identify which employees have access to sensitive information should be prioritized and secured appropriately.
Eventually we will all be back working in the office but COVID-19 has exposed the need to increase security and to learn more about how your employees are utilizing company owned devices.
To Learn More About Trade Secret Theft Check out our blog below
Where do you stand? Stay sheltered in place or open up? We all have felt the pain of this pandemic. Is it time to open up are restaurants? Enigma Forensics wants to know your thoughts.
Is fear holding us back from moving forward?
Where do you stand? Shelter in place or open up! Is fear holding you back? If you don’t know what’s going on in the world today apparently you have been living under a rock. It seems so long ago when Enigma Forensics Lee Neubecker and Geary Sikich, President of Logistics Management Systems warned of what was to come and further outlined what would be the global impact. Enigma Forensics started posting our first post about COVID-19, Coronavirus: The Global Impact was on March 6.
Mayor Lightfoot announced today that Chicago will not be able to open restaurants for outdoor seating on May 29. It’s different than what the state has outlined. As stated by the City of Chicago, we will be following “Protecting Chicago” framework. The City will be using this guide to govern Chicago’s reopening process amid COVID-19. The framework – organized into five phases in alignment with the State of Illinois’ “Restore Illinois” plan – will advise Chicagoans on how to safely exit from shelter-in-place while continuing to prioritize the health of our most vulnerable residents.
Did we anticipated COVID-19 spread to the U.S. to wreak havoc like it has? Absolutely not. Even though this is a play book that has never been written before, Lee Neubecker drew upon his cyber forensic skills and made it the company’s focus to track information on the rise of positive cases and deaths. Our intention was to save lives!
Illinois is now ranking third for COVID-19 cases behind New Jersey (#2) and New York (#1). According to the Illinois Department of Health, as of 5/21 Illinois has (102,687) Positive Cases and (4,607) Deaths and (672,723 ) Tests performed. Over all, according to the Center of Disease Control reports, the US has (1,581,903) Positive Cases, (93,806) Deaths, and (301,341) Recovered Cases.
Education trumps fear. Wear a mask and wash your hands. Based on these numbers, where do you stand? Stay in shelter in place or open up?
It started when…CDC: Center for Disease Control announced first COVID-19 case in the United States. Jan. 21.